Open Access Programme

The Horse Hospital is a non-profit organisation. Our Open Access Programme is primarily aimed for unfunded, independent projects and events that want to use the space and facilities in a way that shares The Horse Hospital’s spirit. We welcome all proposals for the Open Access Programme. That said, if your project has some sort of funding (this would include self-funding above a certain budget), we would ask that you go through the Standard Hire Route, with clear understanding that we are always willing to consider your project for concessionary rates on a case-by-case basis.

Our only requirements are for you to cover the costs of employment of our staff during the event with your ticket sales. Aside from this, all profits go directly to you/the event organiser. In the spirit of our DIY ethos, we will work with you throughout the process to find ways to reduce the costs of your event for the benefit of all parties involved.

What we need from you

• To apply please write us an email describing your proposal. This doesn’t need to meet any ‘professional’ standards, but it does need to be communicative and as clear as possible. We ask that you give us as much notice as possible — we are a small team and we receive a lot of requests. We aim to review all Open Access Programme applications twice a month. Keep this in mind when planning your proposal. 

• Please let us know, as best you can, what your event’s technical requirements are going to be: live music, video, installations, lighting, etc.

• If we go ahead, we will need you to provide a clear set-up plan and running order at least 48 hours before the event takes place

• We will ask your for a fully refundable deposit to save your event’s date in our calendar. The deposit will be calculated as a percentage of your expected running costs – we’ll figure this out on a case-by-case basis. If this is a barrier, we are willing to find alternatives

• We will ask you to send event info, images, social media posts and press of any sort that we can use to promote your event on social media and our website

• For those who are able, we invite a discretionary donation to The Horse Hospital of £5 per hour for Open Access Events. 

What you get from us

• Premises 

• Technical support 

*We will insist on arranging at least one technical support person for all events requiring usage of complex tech

• Sound engineer (only sound) at £20 per hour

• Venue technician (lighting, sound, video, physical installation) at £20 per hour

• Event staff

*Every event must have at least one Venue Manager. If your event is likely to exceed a certain audience size, or involve activities which will make one staff member insufficient, we will insist on an additional staff member. 

• Venue manager at £20 per hour

• If necessary, additional staff at £15 per hour 

• Tech provision (see our tech spec below)

• Promotional support

• Management of ticket sales

FINANCIAL PAYOUT

After the event takes place we will retain the staffing costs of the event from your ticket sales, as well as the fees charged by the ticketing platform. We will then ask you to send us an invoice to send over the remaining balance, as well as reimburse your deposit. Please expect this payment to be done within two weeks after receiving the invoice.

CANCELLATION POLICY

We will always be open to find solutions that work as best as possible for promoters and our organisation simultaneously. Nevertheless, to safeguard our organisation financially we reserve the right to:

Retain 50% of the deposit if event is cancelled within 60 days before the event

Retain 80% of the deposit if event is cancelled within 30 days before the event

Retain 100% of the deposit if event is cancelled within 14 days before the event

Technical Specification

PA and Audio Equipment

PA: Martin Audio PA System. 2 x X12B (speakers), X115B (sub), DX0.4 (audio processor), 2 x VIA5002 (amplifier) 

Mixing Desk: Midas M32R with DL32 Stage Box

Monitors: 2 x Mackie SRM450 Active speakers

DI Boxes: 2 x BSS AR 133 Active, 1 x Boss DI-1 Active, 2 x Radial ProD2 Stereo Passive [total 5 DI boxes]

Microphones

2 x Shure SM58
2 x Shure SM57
2 x AKG P170
1 x Sennheiser E 906

Recording

1 x Zoom H8 Recorder

Backline

1 x Roland KC-550 Amplifier

FLOORPLAN

IMAGES